Logging miles on behalf of your company can get expensive. Whether you have a corporate card or use your personal card, it is important to keep track of your expenses so that you can get reimbursed in a timely fashion. The following are some suggestions for keeping yourself organized on the road:
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Get Receipts: Whether you take a cab or tip the bellman, make sure you get a receipt for all things business-related. Companies have different policies on what they will consider business expenses, so check with your supervisor before you leave.
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Organize Receipts: Organize your receipts for optimal recording. Some companies' expense records are grouped primarily by date or by category. Keep your receipts organized in a manner that will help you fill in your expense record quickly. For example, put transportation receipts (taxi, rental car, subway fare) together so you can fill in your record quickly. If sorting by date works better, do that instead.
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Store Receipts: Keep your sorted receipts in an organizer or a billfold with laminated dividers. By doing so, this step will help you to easily access your receipts for when you fill in your expense record. It will also keep them separate from non-business related receipts.
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Reorganize Receipts: Once you return from your trip, pull out your receipts and lay them out lengthwise. Many people are visual learners and by spreading out your receipts, you create a visual map of your trip. This step will help you in quickly filling out your expense record.
Following these steps will not only help you fill out your record accurately, but also complete your record in a timely fashion.
